Frequently Asked Questions - Using a meeting room
FAQs related to using a meeting room at the library
Yes, the library has two quiet study rooms available to the public. They may be reserved at the Reference Desk.
The Library’s meeting rooms are available for reservation by residents, property owners, and employees of organizations and businesses – with a current Library card in good standing. Meeting room use is for civic, cultural, educational or enrichment type programs or events. Commercial enterprises of any type, soliciting, lobbying, fund raising, auctions or sales are not permitted. Meetings held at the Library are scheduled only during regular Library hours and are open to the public. Library sponsored events will take precedence over all others. The Director/Assistant Director has the discretion to deny applications for cause.
To reserve the Program Room, please visit the Circulation Desk or call the library's main phone number, 401-769-9044, and you will be directed to the appropriate staff person. Please try to make reservations as far in advance as possible as the room is a very popular space in the city. There is no fee to use the Program Room.
1. To reserve the room, fill out an application at the circulation desk. However, you may make tentative reservations by telephone. The Director has the discretion to waive written applications for previous users of the room.
2. The room is booked on a first come first served basis.
3. A group or agency may not reserve the room in advance more than three times in one month.
4. A group or agency may not reserve the room in advance, at the same time each month, for more than three consecutive months.
5. A group or agency may not reserve the room more than five times within a year (unless it is an official library sponsored program).
6. No admission fee may be charged, nor any collection taken. Events held in conjunction with the library may charge a refundable registration fee and/or a fee for the cost of supplies.
7. Memberships and dues payment may not be solicited.
8. The Director, Assistant Director, or Board of Library Trustees reserves the right to approve any literature distributed.
9. SMOKING IS STRICTLY PROHIBITED.
10. The library is NOT responsible for loss of, or damage to, any items left unattended in the program room.
11. Cancellation notice is appreciated.
12. Children under 12 may not be left unattended in the library during a meeting.
13. The serving of refreshments is allowed, but we ask that you please be careful of spills and crumbs.
14. The kitchen area and refrigerator may be used but should be returned to the condition in which they were found.
15. Fire regulations require no more than 70 persons.
16. If fire alarm sounds, YOU MUST QUICKLY EXIT, regardless of whether it is a false alarm. Please use the program room’s marked exit doors.